Primary Responsibilities

• Prepare and issue customer invoices, including progress and final billings.
• Monitor accounts receivable aging reports and manage collections.
• Resolve billing discrepancies with customers and project managers.
• Maintain accurate customer account records.

• Process vendor invoices and subcontractor payments.
• Verify approvals and ensure proper job cost coding.
• Manage payment schedules and maintain positive vendor relationships.

• Assist with tracking project expenses and job costs.
• Support job profitability reporting and cost analysis.
• Provide project managers with financial reporting and budget support.

• Perform bank and credit card reconciliations.
• Assist with monthly, quarterly, and year-end financial closing activities.
• Prepare internal financial reports as requested.
• Maintain accurate general ledger entries.

• Perform front office administrative tasks, including answering phones, directing calls, taking messages, and greeting visitors.
• Manage email correspondence and provide general administrative support.
• Assist with preparing, verifying, and processing company payroll.
• Maintain organized filing systems and support daily office operations as needed.

• Previous experience as a Full Charge Bookkeeper and/or Administrative Assistant required.
• Strong knowledge of accounts payable, accounts receivable, payroll, and general bookkeeping practices.
• Experience with job costing is preferred.
• Proficiency with accounting software and Microsoft Office applications.
• Excellent organizational, communication, and multitasking skills.
• High level of accuracy, attention to detail, and confidentiality.

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